5 Accounting Deficiencies & How To Ensure They Don’t Happen

The field of accounting is very systematic; the accuracy of your results is determined by how you go about its many processes.

When you understand how accounting works, you subsequently have the ability to know how your business is doing. But without the appropriate knowledge or tools, both minor and major mistakes can be made, which can be very detrimental to your business. Moreover, possessing and applying the right knowledge to your business is key when it comes to the incorporation of a company.

Knowing how to identify them is the first step to avoid these mistakes – here are the most common ones. Read on below to find out what they are.

Errors in the data entry

Data entry is one of the essential aspects of accounting since it precedes all other processes.

If mistakes are made in the primary stages of an accounting process, the ending result would be inaccurate – the inputting of data should be done meticulously so that the correct numbers will be entered, the placement of decimals should be checked so that they are where they should be, no duplicate entries will be made, and more.

Failure to record an item

In the same principle as meticulously checking an inputted data for any mistakes, you should also make sure that every single item or transaction is accounted for because an omitted invoice, whether or not it was done intentionally, can easily lead to inaccurate results.

Failure to record certain items can also make financial reports inaccurate or unorganised, which means your ability to know the health of your business is compromised. Regardless of whether you manually record every transaction or use automatic cloud-based software, ensure that it is done diligently so that year-end financial reports will be as accurate as possible.

Duplicating an item

In contrast to the failure of recording a transaction, it was recording a sale twice, or more than what was made can also cause some errors in various accounting processes. It is crucial that whatever sale your business makes is recorded as it is – no more, no less.

Wrong assignment of data

Regardless of how accurate your data is, putting it in the wrong place can still void the accuracy of your results.

For example, a sale for a specific item has been made, but its corresponding price is linked to another item. Not only will the precision of the income reports be affected, but your customer will also get the wrong information in their receipt.

Misused accounting principle

There are many principles that accountants can execute. These are used to merit results for specific purposes – knowing how much money was made in one particular financial year, knowing the growth percentage of the income that was made, to name a few. When the entries or data are accurate, and the appropriate principle is used to treat the data, you should end up with the result that you were looking for. However, if the wrong principle is applied, the result would be a misrepresentation of what you were looking for.

Suppose you are not equipped with the expertise and technical know-how on various accounting principles. In that case, you can consult the help of multiple companies that offer accounting or audit services. They can help you better treat the data that you have more accurate results.


With accurate and quality accounting, provide management information, relevant information to enable the control of cash, ensure an excellent track of staff’s costs and performance is assured, and other applicable duties are conducted.

Hence, if you’re ever in need of accounting services – you can outsource them to OneStop Professional Services. This lets you save on both productivity, accounting, and payroll costs. Meanwhile, we also offer other services such as taxations, financial outsourcing, nominee director services, and more.